From
Donna Brennan
Title
Ratify price agreement renewal #3 for right-of-way landscape maintenance services with Carruthers Landscape Maintenance Services, at an estimated annual cost of $241,192, for a total of $1,134,558 ($208,561 yr1 + $223,082 yr2 + $229,691 yr3 + $241,192 yr4 + $232,032 yr5) if all extensions are exercised
Presenter
Robert Myers, Interim Purchasing Manager
Recommend Action
Approve
Analysis
On May 17, 2011 City Council approved a price agreement for right of way landscape maintenance services with Carruthers Landscape Maintenance Services. The agreement was for one year with the option to renew for four additional one year periods. The original contract amount was awarded for $199,805 subsequent change orders raised the contract amount to $241,192. As part of renewal #3 there was a one-time increase of $9,159.67 to the contract to extend the date range of the contract from May 18th to May 31st which caused the contract to exceed the $50,000 threshold for cumulative changes and, therefore, requires City Council approval.
Staff requests City Council ratify renewal #3 at an annual cost of $241,192 and authorize the city manager to execute future renewals so long as sufficient funding is appropriated by the City Council to satisfy the City's obligation during renewal term and as long as total cost of the price agreement does not increase by twenty-five percent (25%) of the original contracted amount.
Financial Consideration
Funds are available in FY 2014/2015 budget 351510-61225 for Park Venue mowing and will be charged accordingly on orders through the end of the current fiscal year. Funding for future fiscal years will be paid from that year's approved budgets.