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Title
Price agreement for utility cut restorations from New Star Grading ($1,156,800 annually) and a secondary award to VA Construction, Inc. for one year with the option to renew for four additional one year periods totaling $5,784,00 if all extensions are exercised; and authorize the City Manager to execute the renewal options with aggregate price fluctuations of the lesser of up to $50,000 or 25% of the original maximum price so long as sufficient funding is appropriated by the City Council to satisfy the City's obligation during the renewal terms
Presenter
Ron McCuller, Public Works Director
Recommended Action
Approve
Analysis
In the course of repair and replacement of water and wastewater lines, Public Works water utilities must often excavate street pavement and sidewalks. The City has approved funding for the restoration of pavement and sidewalks disturbed through the execution of these utility repairs. The price agreement for which we seek approval is with contractors who will perform these restorations.
Notice of bid #14122 was view by 23 vendors. There was 1 Grand Prairie vendor who did not submit for this bid.
The award was based on best value criteria set up in the specification, including material markup, reputation, quality of service, price, past relationship with the city and other municipalities, if they were local, and other relevant criteria as listed in the specification.
New Star Grading score is the best value for the City. They met required specifications and are recommended for award.
The secondary vendor, VA Construction, Inc.,will only be used if the primary vendor cannot fulfill the needs of the City.
Financial Consideration
Funds are available in the Wastewater Capital Projects Fund (500692) WO #01413703 (FY 14 WWST Utility Cuts) and will be charged accordingly on orders through the end of the current fiscal year. Funding for future fiscal years will be paid from that year's approved budgets.