From
Anda Upchurch
Title
Price agreement for emergency vehicle equipment installation from Dana Safety, through a national interlocal agreement with BuyBoard, at an estimated annual cost of $300,000. for one year with no renewal options
Presenter
Bryce Davis, Purchasing Manager
Recommended Action
Approve
Analysis
This agreement will be for the installation of emergency vehicle equipment required for make-ready status for all new vehicle purchases and any replacements and upgrades to equipment used on existing emergency vehicles. Some of the more common equipment includes vehicle light bars, cages for squad cares, and sirens.
Chapter 271.102 of the Local Government Code authorizes local governments to participate in a cooperative purchasing program with another local government or local cooperative organization. In lieu of competitive bidding, items and services may be purchased through such agreements as the agreements have already been bid by the sponsoring entity or agency. The City of Grand Prairie has master interlocal cooperative agreements with various entities including BuyBoard.
The BuyBoard is able to save money by pooling the impressive purchasing power of their members, which include hundreds of school districts, municipalities, counties, other local governments, and nonprofits across Texas. They use the power of numbers as leverage to get better prices with the same vendors we use now.
BuyBoard Contract# 524-17 was effective April 1, 2017 and expires March 31, 2020 with no renewals remaining. Dana Safety, through this contract, offers the installation services the City requires.
Financial Consideration
Funds are available in various operating budgets and will be charged accordingly on orders though the end of the current fiscal year. Funding for future fiscal years will be paid from that year’s approved budgets.