From
Keshnel Penny, Director of Information Technology
Title
Price agreement for UPS System Maintenance & Repairs from DC Group for up to $17,000 annually for preventative maintenance services and repairs and a one-time cost of $15,400 for battery replacement for a year one total cost of $32,400, for one year with the option to renew for four additional one year periods totaling $100,400 if all extensions are exercised and authorize the City Manager to execute the renewal options with aggregate price fluctuations of the lesser of up to $50,000 or 25% of the original maximum price so long as sufficient funding is appropriated by the City Council to satisfy the City’s obligation during the renewal terms
Presenter
Keshnel Penny, Director of Information Technology
Recommended Action
Approve
Analysis
This agreement is for preventative maintenance and repairs as needed for the City’s uninterrupted power supply (‘UPS’) system, inspection and testing of equipment and all related components, diagnostic and repair/replacement as needed. Year one of this contract also includes the replacement of two UPS batteries.
Notice of bid #17068 was advertised in the Fort Worth Star Telegram, the State's Electronic Business Daily, and Bid Sync; it was distributed to 26 vendors. There were no Grand Prairie vendors available for this commodity. Three bids were received as shown on attachment A.
The award was based on best value criteria set up in the specification, including battery replacement cost, reputation, qualifications, price, past relationship with the city and other municipalities, if they were local, and other relevant criteria as listed in the specification.
DC Group was determined to have submitted the best value bid, meets specifications and is recommended for award.
Financial Consideration
Funds are available in IT Acquisition FY 2016/2017 budget 153210-68360 for Other Equipment and will be charged accordingly on orders through the end of the curren...
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