From
Amy Sprinkles
Title
Ordinance amending the FY 2014/2015 Capital Lending and Reserve Fund; Authorize the City Manager to enter into contract with Envisionware for the purchase and installation of a RFID (Radio Frequency IDentification) system in the libraries, and purchase of ancillary equipment needed for the system in the amount of $205,991.28, plus $15,000 for the one-time purchase of locking DVD and CD cases; plus 5% contingency of $10,300, for a total project cost of $231,291.28
Presenter
Amy Sprinkles, Library Director
Recommended Action
Approve
Analysis
An RFID system is commonly used in modern libraries for inventory security, management and control. It includes security tags for all materials, mobile tablets, self-check-out stations, locking cases for DVDs and CDs, security gates, portable inventory wand devices and management software.
With this system, staff can find lost items that are not in their correct location on the shelves; check customers out with mobile devices throughout library; allow customers to check themselves out; put DVDs and CDs back on the shelves in their locking cases rather than behind the customer service counter; and quantify the number of customers coming to library by hour.
In November 2014 staff released RFP #15021. Five proposals were received and evaluated by staff based on the following criteria:
Functional 30 points
Proven Success 30 points
Cost 25 points
Quality Assurance 15 points
Envisionware was selected as the winning firm based on the evaluation of proposals and is recommended for award.
Based on preliminary estimates, the city budgeted $157,500 in the CIP for 2015 for RFID. The actual bid is $205,991.28, plus $15,000...
Click here for full text