File #: 19-9070    Version: 1 Name: Price agreement for traffic signal cabinets from Traffic Ware, Inc. at an annual cost of $146,925 with a secondary for the purchase of traffic signal controllers from Iteris, Inc. at an annual cost of $41,910 for one year with the option to renew for four
Type: Agenda Item Status: Consent Agenda
File created: 6/18/2019 In control: Public Works
On agenda: 7/16/2019 Final action: 7/16/2019
Title: Price agreement for traffic signal cabinets from Traffic Ware, Inc. at an annual cost of $146,925 for one year with the option to renew for four additional one year periods totaling $734,625, if all extensions are exercised; and authorize the City Manager to execute the renewal options with aggregate price fluctuations of the lesser of up to $50,000 or 25% of the original maximum price so long as sufficient funding is appropriated by the City Council to satisfy the City's obligation during the renewal term. The traffic signal controllers will not be awarded, but purchased through the current agreement with Iteris, Inc.
Attachments: 1. RFB 19103 TAB.pdf

From

Glenda Peterson

 

Title

Price agreement for traffic signal cabinets from Traffic Ware, Inc. at an annual cost of $146,925 for one year with the option to renew for four additional one year periods totaling $734,625, if all extensions are exercised; and authorize the City Manager to execute the renewal options with aggregate price fluctuations of the lesser of up to $50,000 or 25% of the original maximum price so long as sufficient funding is appropriated by the City Council to satisfy the City's obligation during the renewal term. The traffic signal controllers will not be awarded, but purchased through the current agreement with Iteris, Inc.

 

Presenter

Gabriel Johnson, Public Works Director

 

Recommended Action

Approve

 

Analysis

This price agreement is for the purchase of traffic signal cabinets for new construction projects for the Transportation Department as well as replacements and inventory for the Public Works Street Division. The Transportation Department estimates an annual expenditure of $75,000 for new construction and the Street Division estimates an annual expenditure of $113,835 for replacement and inventory.

 

Notice of bid # 19103 was advertised and was viewed by 22 vendors, including two Grand Prairie vendors. Five bids were received as shown on attachment A.

 

The low bid from Traffic Ware meets specifications and is recommeneded for award.

 

Financial Consideration

Funds for new construction will be available in various Transportation CIP accounts. Funds for replacement and inventory are available in FY 2019/2020 budget for Traffic Signal Maintenance, (251310-63125) and will be charged accordingly on orders through the end of the current fiscal year. Funding for future fiscal years will be paid from that year's approved budgets.