From
Jayson R. Ramirez, Fleet Services Manager
Title
Change Order #1 in the estimated amount of $35,000 with LHD Partners, L.P. dba Longhorn Harley Davidson through an Interlocal agreement with the City of Dallas to provide additional original manufacturer services necessary, and increase future terms by the same amount for a total increase of $105,000 should all renewal options be executed
Presenter
Jayson R. Ramirez, Fleet Services Manager
Recommended Action
Approve
Analysis
The City of Dallas originally awarded contract no. BN1702 for an initial three year term to Longhorn Harley Davidson for original manufacturer services up to $282,240 on April 12, 2017. The City of Grand Prairie and The City of Dallas have a master Interlocal agreement pursuant to the Texas Government Code 271.102 allowing each entity to utilize each other’s agreements and contracts.
On August 10, 2017 the City entered into contract #17140 with Longhorn Harley Davidson to provide original manufacturer services at an estimated annual amount of $15,000 which, upon actual usage and six months into the first term, is insufficient to accommodate the City’s growing fleet and repair service needs.
This Change Order is an increase of $35,000 bringing the contract value up to $50,000 annually for each of the three renewal terms. This amount is estimated to be a sufficient for the City’s needs in the current term and for future growth in the coming years.
Financial Consideration
Funds are available in the FY 2017/2018 Fleet Services Budget (225510-63195) and will be charged accordingly through the end of the current fiscal year. Funding for future fiscal years will be paid from that year's approved budgets.