From
Glenda Peterson
Title
Price agreement for surface sealing treatment with Crossroads Asphalt Preservation (up to $500,000 annually) for one year with the option to renew for four additional one year periods totaling $2,500,000 if all extensions are exercised and authorize the City Manager to execute the renewal options with aggregate price fluctuations of the lesser of up to $50,000 or 25% of the original maximum price so long as sufficient funding is appropriated by the City Council to satisfy the City's obligation during the renewal terms
Presenter
Ron McCuller, Public Works Director
Recommended Action
Approve
Analysis
The price agreement is for the purchase and delivery of Surface Sealing Treatments which are put over existing asphalt to make it last longer.
Notice of bid # 16132 was viewed by 23 vendors. There were no Grand Prairie vendors available for this commodity. There were 2 bids received as shown on attachment A.
The award was based on best value criteria set up in the specification, including reputation, price, past relationship with the City and other municipalities, if they were local, and other relevant criteria as listed in the specification.
Crossroads Asphalt Preservation meets specifications and is recommended for award.
Financial Consideration
Funds are available in FY 2016/2017 budget 251210-63030 for Streets, Roads, Highway Maintenance STMT and will be charged accordingly on orders through the end of the current fiscal year. Funding for future years will be paid from that year's approved budgets.