From
Glenda C. Peterson, Street Operations Supervisor
Title
Ordinance amending the FY 2019/2020 Capital Improvement Projects Budget; Purchase of Falcon, 6 Ton Asphalt Pothole Patcher Hot Box, from Kirby Smith Machinery, Inc. in the total amount of $66,200 through a national interlocal agreement with BuyBoard
Presenter
Gabriel Johnson, Public Works Director
Recommended Action
Approve
Analysis
In FY 2019/2020, the Streets Department requested and was approved $50,000 for the purchase of a Falcon, 6 Ton Asphalt Pothole Patcher Hot Box. This equipment is used to more efficiently repair potholes and perform other asphalt repairs, while eliminating the possibility of wasted excess asphalt by maintaining constant temperature to keep mix from cooling off.
Chapter 271.102 of the Local Government Code authorize local governments to participate in cooperative purchasing programs with other local governments or local cooperative organizations. In lieu of competitive bidding, items and services may be purchased through such agreements as they have performed the bidding processes by the sponsoring entities or agencies. The City of Grand Prairie utilizes existing master, inter-local agreements with various entities including the Buyboard interlocal agreement.
BuyBoard allows us to save money through "economic of scale" with the pooled purchasing power of their members. They include hundreds of school districts, municipalities, counties, other local governments, and nonprofit entities across Texas. They use the power of numbers as leverage to get better prices with the same vendors we use now.
BuyBoard contract #597-19 was executed December 1, 2019 and set to expire November 30, 2022.
This item will be reviewed by the Finance and Government Committee on May 5, 2020.
Financial Consideration
Funding in the amount of $66,200 is available as follows:
1. $50,000 is available in the Capital Reserve Fund (402590), WO #02012303 (FY20 PW Streets)
2. $16,200 is availa...
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