From
Robert Myers
Title
Change Order 1 to contract with Josh Barnett Productions, Inc. for design, construction and revenue sharing of Prairie Lights, Round Rock “Rockin Lights”, and Sugarland Skeeter Baseball Stadium holiday light parks, to remove the annual not to exceed amount on revenue sharing and authorize the City Manager to execute the renewal options with aggregate price fluctuation of the lesser of up to $50,000 or 25% of the original maximum price so long as sufficient funding is appropriated by the City Council to satisfy the City's Obligation during the renewal term
Presenter
Rick Herold, Director of Parks, Arts and Recreation
Recommended Action
Approve
Analysis
On June 7, 2016 City Council awarded a contract to Josh Barnett Productions, Inc. for the design, construction, and revenue sharing of Prairie Lights, Round Rock “Rockin Lights”, and Sugarland Skeeter Baseball Stadium holiday lights for up to $600,000.00 annually with nine one year optional renewals. Out of the $600,000.00 annual amount $300,000.00 is dedicated towards capital outlay for production of materials and equipment and $300,000.00 is dedicated towards revenue sharing at the rate of 48% of the gross gate revenues for Prairie Lights and 50% of the City's share of Rockin Lights and Sugarland.
The previous estimate of $300,000.00 for revenue sharing was based on historical data for attendance numbers at the then known rates. During the last season rates were increased by $10.00 per vehicle and attendance greatly exceeded the previous estimate by 10,000 vehicles. Based on this year’s performance and rate increase the total value for the revenue sharing portion is estimated at $633,000.00.
To avoid future issues due to attendance and rate changes, staff requests City Council approval to remove the not to exceed amount from the revenue portion of the contract with Josh Barnett Productions, Inc. The rate of revenue sharing will stay at 48% of the gross gate revenues for P...
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