From
Kimberley Ruiz, Senior Buyer
Title
Price Agreement for Fence Repairs & Replacements from Llano River Fence Company, LLC (up to $100,000 annually) and award a secondary Price Agreement to Diamond Fence & Concrete (up to $100,000 annually) to be used only if the primary is unable to fulfill the needs of the City (each agreement will be for one year with the option to renew for four additional one-year periods totaling $500,000 per contract if all extensions are exercised) and authorize the City Manager to execute the renewal options with aggregate price fluctuations of the lesser of up to $50,000 or 25% of the original maximum price so long as sufficient funding is appropriated by the City Council to satisfy the City’s obligation during the renewal terms
Presenter
Bryce Davis, Purchasing Manager
Recommended Action
Approve
Analysis
This agreement will be used to repair or replace damaged fences due to accidents, street repairs and water line repairs. Fences to be repaired include chain link, PVC fence, wooden fence, and welded steel fences.
Notice of bid #19050 was viewed by thirty seven vendors. There were no Grand Prairie vendors available for this service. Two bids were received as shown on attachment A.
The low bid received from Llano River Fence Company, LLC meets specifications and is recommended for award.
The secondary vendor, Diamond Fence & Concrete, will only be used if the primary vendor cannot fulfill the needs of the City, they meet specifications and are recommended for award as well.
Financial Consideration
Funds are available in various departments operating budgets and will be charged accordingly on orders through the end of the fiscal year. Funding for future fiscal years will be paid from that year’s approved budgets.