File #: 16-5606    Version: 1 Name: Price Agreement - Golf Irrigation Parts - 2016
Type: Agenda Item Status: Consent Agenda
File created: 4/25/2016 In control: Parks & Recreation
On agenda: 6/7/2016 Final action: 6/7/2016
Title: Price agreement with Longhorn, Inc. Dallas, Texas, as the primary for irrigation heads for up to $6,307.20 annually with the option to renew for four additional one year periods totaling $31,536.00 if all extensions are exercised; award Boardtronics as primary for timing and LTC irrigation parts for up to $12,475.95 annually with the option to renew for four additional one year periods totaling $62,379.75 if all extensions are exercised; award Professional Turf as secondary for LTC irrigation parts up to $16,914.82 annually with the option to renew for four additional one year periods totaling $84,574.10 if all extensions are exercised; authorize the City Manager to execute the renewal options with aggregate price fluctuations of the lesser of up to $50,000 or 25% of the original maximum price as long as sufficient funding is appropriated by the City Council to satisfy the City's obligation during the renewal terms
Attachments: 1. 16070 - Evaluation Template.pdf, 2. 16-5606 - Price Agreement for Irrigation Parts (PL Golf).pdf
From
Linda Townley

Title
Price agreement with Longhorn, Inc. Dallas, Texas, as the primary for irrigation heads for up to $6,307.20 annually with the option to renew for four additional one year periods totaling $31,536.00 if all extensions are exercised; award Boardtronics as primary for timing and LTC irrigation parts for up to $12,475.95 annually with the option to renew for four additional one year periods totaling $62,379.75 if all extensions are exercised; award Professional Turf as secondary for LTC irrigation parts up to $16,914.82 annually with the option to renew for four additional one year periods totaling $84,574.10 if all extensions are exercised; authorize the City Manager to execute the renewal options with aggregate price fluctuations of the lesser of up to $50,000 or 25% of the original maximum price as long as sufficient funding is appropriated by the City Council to satisfy the City's obligation during the renewal terms

Presenter
Rick Herold, Parks, Arts and Recreation

Recommended Action
Approve

Analysis
This price agreement is for the purchase of irrigation system parts including sprinkler heads, timing mechanisms and network LTC controls for regular maintenance at City golf courses.The network LTC controls are the electronic interface modules, located in each of the 28 satellite controllers in the systems. The units become degraded over time due to lightening strikes, continual moisture and heat and cold cycles.

Notice of bid #16070 was advertised in the Fort Worth Star Telegram, the State's Electronic Business Daily, Bid Sync, and distributed to 18 vendors. There were no known Grand Prairie vendors. Three bids were received as shown on attachment A.

The low bid, for items 1-4, received from Professional Turf, did not meet specification as the units are not compatible with the existing swing joint connections. The second low bid from Longhorn Inc meets the specification and is recommended for award. The low bid for timing me...

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