From
Tiffany Blaylock
Title
Price agreement for overhead doors and gates maintenance and repairs from Door Tech of Texas, Inc. (up to $73,653 annually) for one year with the option to renew for four, additional one-year periods totaling $368,265 if all extensions are exercised, and authorize the City Manager to execute the renewal options with aggregate price fluctuations of the lesser of up to $50,000 or 25% of the original maximum price so long as sufficient funding is appropriated by the City Council to satisfy the City's obligation during the renewal terms
Presenter
Ray Riedinger, Facilities Manager
Recommended Action
Approve
Analysis
The City has 266 overhead doors and 25 automatic gates at multiple locations throughout the city. Facility Services is charged with maintaining each of these. This agreement will be for preventative maintenance services for each of the overhead door and each automatic gate. The amount for maintenance services will be $33,653 annually and the additional amount of $40,000 will be used for repairs as needed.
Notice of bid #15035 was viewed by 19 vendors. Three bids were received as shown on Attachment A. The award was based on best value criteria as identified in the specification which included price, locally owned, reputation, and prior work experience with the City and other municipalities.
Door Tech of Texas, Inc. meets specifications and is recommended for award.
Financial Consideration
Funds are available in various departments FY 2015/2016 operating budgets and will be charged accordingly on orders through the end of the fiscal year. Funding for future fiscal years will be paid from that year's approved budgets.