From
Ray Riedinger, Facilities Manager
Title
Price agreement for heating, ventilation, air-conditioning (HVAC) equipment services from Enviromatic Systems through a national inter-local agreement with Buyboard in the amount of $150,000 for one year with the option to renew for an additional one year period totaling to $300,000 if the extension is exercised; and, authorize the City Manager to execute the renewal option with aggregate price fluctuations of the lesser of up to $50,000 or 25% of the original maximum price so long as sufficient funding is appropriated by the City Council to satisfy the City's obligation during the renewal term
Presenter
Ray Riedinger, Facilities Manager
Recommended Action
Approve
Analysis
The price agreement will be utilized for air conditioner repairs and installation of monitoring and control hardware on an as needed basis.
Chapter 271.102 of the Local Government Code authorizes local governments to participate in a cooperative purchasing program with another local government or local cooperative organization. In lieu of competitive bidding, items and services may be purchased through such agreements as the agreements have already been bid by the sponsoring entity or agency.
Buyboard saves money by pooling the impressive purchasing power of their members, including hundreds of school districts, municipalities, counties,other local governments and nonprofits across Texas. The service agreement includes installation and repairs of HVAC equipment (including system controls and monitoring hardware). The services will be available for planned and unplanned maintenance, repairs and installation of related equipment.
Buyboard contract 458-14 began October 1, 2014 and will expire September 30, 2017.
Financial Consideration
Payments for these services will be charged to various departments' approved budgets.