From
Glenda Peterson
Title
Price agreement for PHPM-50 from Professional Coating Technologies, Inc. DBA Fastphalt through a master inter-local agreement with the City of Mesquite at an estimated annual cost of $30,000 for one year with the option to renew for ----two (2) additional one year periods totaling $90,000.00 if all extensions are exercised and authorize the City Manager to execute the renewal options with aggregate price fluctuations of the lesser of up to $50,000 or 25% of the original maximum price so long as sufficient funding is appropriated by the City Council to satisfy the City’s obligation during the renewal terms
Presenter
Ron McCuller, Public Works Director
Recommend Action
Approve
Analysis
This contract will be for Public Works to utilize for the purchase of PHPM-50 on an as needed basis. PHPM-50 is an environmentally friendly alternative for pothole tack. It features a non-tracking membrane that is applied to the bottom, sides and finished surface of potholes.
Chapter 271.102 of the Local Government Code authorizes local governments to participate in a cooperative purchasing program with another local government or local cooperative organization. In lieu of competitive bidding, items and services may be purchased through such agreements as the agreements have already been bid by the sponsoring entity or agency. The City of Grand Prairie has master inter-local agreements with various entities including the City of Mesquite, TX.
This contract will be for an initial term of one-year with the option to renew for two (2) additional one year periods.
Financial Consideration
Funds are available in FY 2017/2018 General Fund Budget, Street Maintenance (251210) Roads & Hwy Maintenance account 63030; and will be charged accordingly on orders through the end of the current fiscal year. Funding for future fiscal years will be paid from that year’s approved budgets.