From
Mae Smith
Title
Price agreement for providing tent rentals of one 60’x180’ and one 30’x60’ tent from Peerless Events and Tents, in the amount of $39,064.99 per year, for the Grand Prairie Parks, Arts and Recreation Prairie Lights event for one year with the option to renew for four additional one year periods totaling $195,324.95, if all extensions are exercised, and authorize the City Manager to execute the renewal options as long as sufficient funding is appropriated by the City Council to satisfy the City's obligation during the renewal terms
Presenter
Rick Herold, Parks, Arts and Recreation Director
Recommended Action
Approve
Analysis
This agreement will be for rental services including but not limited to providing and installing a 60’x180’ structured tent and a 30’x60’ tent as an entrance to the larger tent. The tents will be installed on or before October 11, 2016.
Notice of bid #16125 was advertised in the Fort Worth Star Telegram, The State’s Electronic Business Daily, and Bid Sync; it was distributed to five vendors. There was one Grand Prairie vendor. A total of two bids were received as shown on attachment A.
Peerless Events and Tents provided the low bid and is recommended for award.
This item was reviewed and approved by Finance and Government Committee on September 6, 2016.
Financial Consideration
Funds are available in the FY 2016/2017 Prairie Lights Fund operating budget 318410 - 61160 and will be charged accordingly. Funding for future fiscal years will be paid from that year’s approved budgets.