From
Jayson R. Ramirez, Fleet Services Manager
Title
Purchase of three (3) 2016 CATERPILLAR INC Model: 430F2 Backhoe Loaders for Public Works (Streets) and Public Works (Water/Wastewater) through a national, interlocal agreement with Buyboard from Holt Cat in the amount of $320,967
Presenter
Diana Ortiz, Chief Financial Officer
Recommend Action
Approve
Analysis
This equipment will replace three existing backhoe loaders in the fleet according to the city replacement schedule. The vehicles are included in the FY 2016 Approved Budget and will replace two (2) units, age 1998-99, in Public Works (Streets) totaling $213,978 and one (1) unit, age 2002, in Public Works (Water/Wastewater) totaling $106,989.
Chapter 271.102 of the Local Government Code authorizes local governments to participate in cooperative purchasing programs with other local governments or local cooperative organizations. In lieu of competitive bidding, items and services may be purchased through such agreements as they have performed the bidding processes by the sponsoring entities or agencies. The City of Grand Prairie utilizes existing master, inter-local cooperative agreements with various entities including the Buyboard interlocal agreement.
Buyboard allows us to save money through "economies of scale", with the pooled purchasing power of their members. They include hundreds of school districts, municipalities, counties, other local governments, and nonprofit entities across Texas. They use the power of numbers as leverage to get better prices with the same vendors we use now. A fee of $400 is due in order to use Buyboard contract # 424-13 effective date October 01, 2013 and expiring September 30, 2016.
Financial Consideration
Funding is available in the following accounts:
1. $213,978 in the Equipment Acquisition Fund (224010-68360) Public Works;
2. $106,989 in the Water/Wastewater Fund (361111-68300) Public Works (WWW).