Meeting Name: City Council Agenda status: Final
Meeting date/time: 8/4/2015 4:30 PM Minutes status: Final  
Meeting location: City Hall - Briefing Room 317 College Street
Published agenda: Agenda Agenda Published minutes: Not available  
Meeting video:  
File #Ver.Agenda #NameTypeTitleActionResultAction DetailsVideo
15-4784 11Smoke Detector PresentationPresentationUpdate on Smoke Detector Distribution Project - Presented by Hector MontoyaPresented  Action details Not available
15-4829 12Budget PresentationPresentationPresentation of FY2015/16 Budget - Presented by Kathleen Mercer, Budget DirectorPresented  Action details Not available
15-4856 13Annexation UpdatePresentationAnnexation Update - Presented by Bill Crolley, Executive DirectorPresented  Action details Not available
15-4853 14Certificate of Appreciation - Don SmartoPresentationCertificate of Appreciation - Presented to Don SmartoPresented  Action details Not available
15-4832 156-29-2015 and 7-14-2015 MinutesMinutesMinutes of the June 29, 2015 Special Meeting and the July 14, 2015 MeetingApproved on the Consent Agenda  Action details Not available
15-4820 16Family Place Grant RatificationAgenda ItemRatify the acceptance of a Texas State Library and Archives Commission Family Place Grant that sponsored tuition, hotel and food for two Grand Prairie Library staff members to go to the Family Place Training Institute in New York, and provided $6,000 to the tools to implement the program.Approved on the Consent Agenda  Action details Not available
15-4822 17Renewal #3 for Traffic Signal ControllersAgenda ItemRatify Price Agreement Renewal #3 for the Traffic Signal Controller with Trafficware at an estimated annual cost of $229,035 for a total of $1,155,300 ($232,410 yr 1-3, $229,035 yr 4-5) if all renewal options are exercised, and authorize the city manager to execute future renewals so long as sufficient funding is appropriated by the City Council to satisfy the City's obligation during renewal term and as long as total cost of the price agreement does not increase by twenty-five percent (25%) of the original contracted amountApproved on the Consent Agenda  Action details Not available
15-4811 18Tax Rate HearingsAgenda ItemPlace a proposal on the September 15, 2015 agenda to adopt a 2015 proposed tax rate of $0.669998/$100 valuation, and call two public hearings on a tax rate that exceeds the effective tax rate for August 18, 2015 and September 1, 2015Approved on the Consent Agenda  Action details Not available
15-4776 19Final Reconciliation Change Order/Amendment No. 5 with SJ Louis for Midlothian Water Supply Ph I in the net negative amount of ($50,730.60)Agenda ItemFinal Reconciliation Change Order/Amendment No. 5 with S. J. Louis Construction for Midlothian Water Supply Phase I in the net negative amount of ($56,730.60)Approved on the Consent Agenda  Action details Not available
15-4824 110Developer Agreement: Weeks-Robinson, oversized storm drain in the not to exceed amount of $168,650Agenda ItemDeveloper Participation Agreement with Weeks-Robinson for the construction of an oversized storm drain under SH303 in the not to exceed amount of $168,650Approved on the Consent Agenda  Action details Not available
15-4835 111Legal FeesAgenda ItemContingency transfer for outside legal fees pertaining to the matter of CH Realty VII-Ascendant I Dallas 360 Global Logistics Park, LP v. City of Grand Prairie, etal in the amount of $50,000Approved on the Consent Agenda  Action details Not available
15-4836 112Wrecker ContractAgenda ItemAuthorization for the City Manager to enter into a one-year Wrecker/Towing Service Contract which is the sixth of ten available one-year renewals with the current wrecker contractor, Dave’s Hi-Way Wrecker Service.Approved on the Consent Agenda  Action details Not available
15-4833 113Price Agreement; National IPA with Grainger for Purchase of Equipment, Maintenance, Repair & Operations (MRO) supplies, parts, materials and related services from Grainer, at an annual cost of $50,000 through said interlocal agreement.Agenda ItemPrice agreement for purchase of equipment, (MRO) maintenance, repair and operations supplies, parts, materials and related services for existing roadway lighting and traffic signals from Grainger through a national inter-local agreement with National IPA at an annual cost of $50,000 with four one-year optional renewals totaling to $220,000 ($20,000 yr 1, $50,000 yr 2-5) if all renewals are exercised and authorize the City Manager to execute the renewal options with aggregate price fluctuations of the lesser of up to $50,000 or 25% of the original maximum price so long as sufficient funding is appropriated by the City Council to satisfy the City’s obligation during the renewal terms.Approved on the Consent Agenda  Action details Not available
15-4838 114Price Agreement for LED (Light Emitting Diodes) Roadway Lighting from Grainger through a national inter-local agreement with National IPA. It is at an estimated annual cost of $90,000.Agenda ItemPrice agreement for LED (Light Emitting Diodes) Roadway Lighting from Grainger through a national inter-local agreement with National IPA at an estimated annual cost of $90,000 with four one-year optional renewals totaling to $450,000 if all extensions are exercised and authorize the City Manager to execute the renewal options with aggregate price fluctuations of the lesser of up to $50,000 or 25% of the original maximum price so long as sufficient funding is appropriated by the City Council to satisfy the City’s obligation during the renewal termsApproved on the Consent Agenda  Action details Not available
15-4839 115Enviromatics SystemsAgenda ItemPrice agreement for heating, ventilation, air-conditioning (HVAC) equipment services from Enviromatic Systems through a national inter-local agreement with Buyboard in the amount of $150,000 for one year with the option to renew for an additional one year period totaling to $300,000 if the extension is exercised; and, authorize the City Manager to execute the renewal option with aggregate price fluctuations of the lesser of up to $50,000 or 25% of the original maximum price so long as sufficient funding is appropriated by the City Council to satisfy the City's obligation during the renewal termApproved on the Consent Agenda  Action details Not available
15-4849 116Carpet ServicesAgenda ItemPrice agreement for carpet and flooring services from Carpet Services through a national inter-local agreement with Texas Multiple Award Schedule (TXMAS) in the amount of $100,000 annually for one year with an option to renew for one additional one year totaling $200,000 if the extension is exercised; and, authorize the City Manager to execute the renewal option with aggregate price fluctuations of the lesser of up to $50,000 or 25% of the original maximum price so long as sufficient funding is appropriated by the City Council to satisfy the City's obligation during the renewal termApproved on the Consent Agenda  Action details Not available
15-4850 117Construction contract to Mart, Inc. for Renovations and Additions to the Transit Center Offices, located at the City’s Service CenterAgenda ItemConstruction contract to Mart, Inc. in the amount of $579,000 for renovations and additions to the Transit Center Offices, located at the City’s Service Center, 4.2% contingency in the amount of $24,568, and a $40,000 furnishings allowance for a total request of $643,568Approved on the Consent Agenda  Action details Not available
15-4837 118CMV Enforcement GrantResolutionResolution authorizing the City Manager to apply for a grant from the U.S. Department of Transportation, Federal Motor Carrier Safety Administration, for the Grand Prairie Police Department's Commercial Vehicle Enforcement Unit to conduct commercial motor vehicle inspections, conduct public awareness campaigns, and fund a full time police officer position in the amount of $223,674Adopted  Action details Not available
15-4819 119PSA - Camp Wisdom Rd WideningResolutionResolution authorizing the City Manager to enter into a Project Specific Agreement with Dallas County in the amount of $3,000,000 for the widening of Camp Wisdom from approximately 1700 linear feet west of Carrier Pkwy to FM 1382Adopted  Action details Not available
15-4825 120Resolution declaring expection to reimburse expendituresResolutionResolution declaring expectation to reimburse expenditures with proceeds of future debt in the amount of $366,426.92 for the purchase of 5.478 acres of property located at 2100 W. Warrior TrailAdopted  Action details Not available
15-4828 121Ordinance for Central Park Land PurchaseOrdinanceOrdinance amending the FY 2014/2015 Capital Improvements Projects Budget and the Capital Lending and Reserve Fund; and ratify the purchase of 5.478 Acres of property at 2100 W. Warrior Trail in the total amount of $366,426.92Adopted  Action details Not available
15-4848 122GP PSB HVAC SystemOrdinanceOrdinance amending the FY 2014/2015 Capital Improvement Projects Budget and authorize the City Manager to enter into a contract with DYNA TEN to provide labor and materials to modify the temperature controls and HVAC systems to correct air distribution issues in the amount of $321,000 at the Police and Fire Public Safety Building (PSB)Adopted  Action details Not available
15-4812 123Ordinance:Profressional Contract with RPS/Espey in the amount of $24,000 plus a 5% contingency of $1,200 for a total of $25,200 for a engineering services related to AMI and wastewater modeling as necessary and award of said contract.OrdinanceOrdinance amending the FY 2014/2015 Capital Improvement Projects Budget; and a Professional Contract with RPS/Espey for engineering support for the Automated Metering Infrastructure (AMI) and wastewater modeling in the amount of $24,000 plus a 5% contingency of $1,200 for a total of $25,200Adopted  Action details Not available
15-4774 124Ordinance; Construction contract for Main Street SidewalksOrdinanceOrdinance amending the FY 2014/2015 Capital Improvement Projects Budget; Construction contract with C. Green Scaping, Inc. in the amount of $821,770 for Main Street Sidewalk, Landscaping, and Hardscaping Improvements from Municipal Court to Annex and Main Street Sidewalk, Landscaping, and Hardscaping Improvements from Center Street to NW 2nd Street; Material testing with TEAM Consultants, Inc. in the amount of $8,515.50; 5% contract contingency in the amount of $41,088.50; In-house labor distribution in the amount of $41,088.50 for a total project cost of $912,462.50Adopted  Action details Not available
15-4766 125Terminal Area ImprovementsOrdinanceOrdinance amending the FY 2014/2015 Capital Improvement Projects Budget; Amendment 3 to the KSA contract to design additional parking and electrical improvements in the terminal area for $7,750 for unanticipated expenses associated with the need to rebid the project; Amendment 4 to the KSA contract to parking and design electrical improvements in the terminal area for $91,420.00 for project management; Award of Contract to Mart, Inc. for $729,048.48 for a total amount $828,218.48 (Bid # 15138); and Reject Bid 15116.Adopted  Action details Not available
15-4759 126Z150701 - Meadow Park AdditionOrdinanceZ150701 - Zoning Change - Meadow Park Addition (City Council District 2). A zone change from Single Family-Two (SF-2) to a Planned Development for single family residential development. The property is located in the SH 161 Corridor Overly District at the southwest corner of Robinson Rd and W Warrior Trail, currently address as 3102 Robinson Rd. The agent is E.D. Hill, the applicant is Hal Thorne, Hillstone Construction, LLC, and the owners are Ronald Hopkins, N.D. Hopkins Estate and Veronica Hopkins, N.D. Hopkins Estate. (On July 6, 2015, the Planning and Zoning Commission recommended approval of this request by a vote of 8-1).AdoptedPass Action details Not available
15-4857 127Board AppointmentsAgenda ItemBoard AppointmentsApprovedPass Action details Not available