Meeting Name: City Council Agenda status: Final
Meeting date/time: 11/6/2018 4:30 PM Minutes status: Final  
Meeting location: City Hall - Briefing Room 317 College Street
Published agenda: Agenda Agenda Published minutes: Not available  
Meeting video:  
File #Ver.Agenda #NameTypeTitleActionResultAction DetailsVideo
18-8271 11Lake Activity Summary 2018 BriefingPresentationLake Activity Summary for 2018 - Presented by Robert Fite, Fire Chief, and Steve Dye, Deputy City Manager/Police ChiefPresented  Action details Not available
18-8312 12Neighborhood Task Force UpdatePresentationNeighborhood Task Force Update - Presented by Andrew Fortune, Assistant to the City ManagerPresented  Action details Not available
18-8410 13Prairie Lights 2018PresentationPrairie Lights 2018 - Presented by Rick Herold, Director of Parks, Arts and RecreationPresented  Action details Not available
18-8369 14October 16, 2018 MinutesMinutesMinutes of the October 16, 2018 meetingApproved on the Consent Agenda  Action details Not available
18-8061 15Agreement for Planning, Inspection, Permitting, and Engineering (PIPE) Information SystemAgenda ItemPrice Agreement for the Purchase, Implementation, and Maintenance of EnerGov Permitting, Inspections, Planning, and Engineering (PIPE) software from Tyler Technologies for a total cost of $1,686,312 (implementation and year one cost of $1,570,862; year two maintenance cost of $115,450) for one year with the option to renew for one additional one-year period; and authorize the City Manager to execute the renewal option with aggregate price fluctuations of the lesser of up to $50,000 or 25% of the original maximum price so long as sufficient funding is appropriated by the City Council to satisfy the City's obligation during the renewal termApproved on the Consent Agenda  Action details Not available
18-8342 16Holt Cat - Generator MaintenanceAgenda ItemPrice Agreement for Generator Maintenance from Holt Cat through a national inter-local agreement with Sourcewell for an initial fourteen month term at the cost of $53,778 with the option to renew for three additional one-year periods at an estimated annual cost of $46,095, totaling $192,063 if all extensions are exercised and authorize the City Manager to execute the renewal options with aggregate price fluctuations of the lesser of up to $50,000 or 25% of the original maximum price so long as sufficient funding is appropriated by the City Council to satisfy the City’s obligation during the renewal termsApproved on the Consent Agenda  Action details Not available
18-8363 17Life is Grand Printing Contract - 2018Agenda ItemPrice Agreement for Life is Grand Magazine Printing from Midway Press (up to $64,122.00 annually) for one yearApproved on the Consent Agenda  Action details Not available
18-8371 1819001 - Lattimore Materials, for Ready Mix Concrete and secondary with Redi-mix ConcreteAgenda ItemPrice agreement with Lattimore Materials, for Ready Mix Concrete, at an estimated annual cost of $612,400, and will be for one year with the option to renew for four additional one year periods totaling $3,062,000 if all extensions are exercised, and award a secondary price agreement with Redi-mix Concrete at a cost not to exceed $754,375 and will be for one year with the option to renew for four additional one year periods totaling $3,771,875 if all extensions are exercised; authorize City Manager to execute the renewal options with aggregate price fluctuations of the lesser of up to $50,000 or 25% of the original maximum price so long as sufficient funding is appropriated by the City Council to satisfy the City's obligation during the renewal term(s).Approved on the Consent Agenda  Action details Not available
18-8372 19Split price agreement for concrete supplies. Redwood, Curb Ears, Chairs, Wood Stakes, Pine Fir, Nails and Baker Brooms with Barnsco, Inc. at annual cost of $56,622 with a secondary for the purchase of Lap Siding, Bar Ties, Chairs, Curing Coumpound, WooAgenda ItemPrice agreement for concrete supplies (Redwood, Curb Ears, Chairs, Wood Stakes, Pine Fir, Nails and Baker Brooms) to Barnsco, Inc. at an estimated annual cost of $56,622; second price agreement for concrete supplies (Lap Siding, Bar Ties, Chairs, Curing Compound, Wood Stakes, and Quickrete) to CMC, Inc. at an estimated annual cost of $64,860; third price agreement for concrete supplies (Felt Expansion Joints, Spruce Pine Fir, Yellow Pine, Nails, and Quickrete) to Craddock Lumber at an estimated annual cost of $94,143; all agreements will be for one year with the option to renew for four additional one year periods totaling $283,110 with Barnsco, Inc., $324,300 with CMC and $470,715 with Craddock Lumber Co., if all extensions are exercised, and authorize the City Manager to execute the renewal options with aggregate price fluctuations of the lesser of up to $50,000 or 25% of the original maximum price so long as sufficient funding is appropriated by the City Council to satisfy the City's obligation during the renewal term(s)Approved on the Consent Agenda  Action details Not available
18-8406 110Environmental Services Landscape ContractAgenda ItemPrice Agreement for landscaping maintenance from High Quality Landscape of Dallas (up to $42,576 annually) for one year with the option to renew for four additional one-year periods totaling $212,880 if all extensions are exercised and authorize the City Manager to execute the renewal options with aggregate price fluctuations of the lesser of up to $50,000 or 25% of the original maximum price so long as sufficient funding is appropriated by the City Council to satisfy the City’s obligation during the renewal termsApproved on the Consent Agenda  Action details Not available
18-8399 111PSB HVAC Control SystemAgenda ItemPrice Agreement for HVAC Control System Upgrades from DynaTen Corporation in the amount of $180,500 through a Master Inter-local Agreement with Tarrant CountyApproved on the Consent Agenda  Action details Not available
18-8356 112Westchester PID - Contract with Masix Construction, LLC for Wall Construction in the amount of $306,796Agenda ItemContract with Masix Construction, LLC for Wall Construction in the amount of $306,796 - Westchester PID (Council District 6)Approved on the Consent Agenda  Action details Not available
18-8359 113Contract for Project Management Services for PIPEAgenda ItemSoftware Implementation Consulting Contract for Implementation Project Management Services (Permitting, Inspection, Planning, and Engineering (PIPE) information technology system) from BerryDunn McNeil & Parker, LLC, for a 20-month term in the amount not to exceed $468,000Approved on the Consent Agenda  Action details Not available
18-8365 114Holmes Murphy & Assoc. FY18 - FY23Agenda ItemContract with Holmes Murphy and Associates of Texas, Inc. for Benefits Consultation Services in the areas of health insurance, actuarial evaluations, claims assessments, data warehousing, and claims repricing, in the annual amount not to exceed $52,000 (approximately $260,000.00 for five years) with the option to renew annually unless terminated by either party, and authorize the City Manager to execute up to five annual renewal options for this agreement with aggregate price fluctuations of the lesser of up to $50,000 or 25% of the original contract value so long as sufficient funding is appropriated by the City Council to satisfy the City's obligation during the renewal terms (renewal options beyond the five specified can be authorized, however, will require additional City Council approval)Approved on the Consent Agenda  Action details Not available
18-8367 115Change Order/Amendment No. 5 in the net amount of $80,193.05 with Tiseo Paving Company for Great Southwest Parkway ImprovementsAgenda ItemChange Order/Amendment No. 5 in the net amount of $80,193.05 with Tiseo Paving Company for Great Southwest Parkway ImprovementsApproved on the Consent Agenda  Action details Not available
18-8373 116City Council Administrative Directive 1.0Agenda ItemRevision to City Council Travel Administrative Directive 1.0Approved on the Consent Agenda  Action details Not available
18-8375 117MHC Kenworth 2018 Class 7 & 8 Trucks purchaseAgenda ItemPurchase one (1) Kenworth T440 tandem dump bed truck for Public Works (Streets), one (1) Kenworth T470 flush truck for Wastewater Maintenance and two (2) Kenworth T370 utility body trucks for Water/Wastewater from MHC Kenworth Dallas through a national inter-local agreement with Buyboard in the amount of $775,266.72Approved on the Consent Agenda  Action details Not available
18-8370 118Purchase of 25 Uninterruptable Power Supply Systems (UPS) from Paradigm Traffic Systems, Inc. in the amount of $118,750 using the national interlocal with BuyBoard (including a discount of $12,500)Agenda ItemPurchase of 25 Uninterruptable Power Supply Systems (UPS) from Paradigm Traffic Systems, Inc. in the amount of $118,750 using the national interlocal with BuyBoard (including a discount of $12,500)Approved on the Consent Agenda  Action details Not available
18-8376 119Kubota KX0800-4SR3A Mid-Size Excavator (Water) from Six & Mango Equipment LLPAgenda ItemPurchase of one (1) Kubota KX080-4SR3A Mid-Size Excavator from Six & Mango Equipment, LLP for a total of $110,180.80 through a national, interlocal agreement with BuyBoardApproved on the Consent Agenda  Action details Not available
18-8377 120Charley Taylor Fitness Equipment- Team Marathon FitnessAgenda ItemPurchase of fitness equipment for the Charley Taylor Recreation Center from Team Marathon Fitness $87,652.81 through a national inter-local agreement with BuyBoardApproved on the Consent Agenda  Action details Not available
18-8404 121FY19 Polaris Ranger UTVs (Fire)Agenda ItemPurchase of two Polaris Ranger Utility Vehicles from Polaris Sales, Inc. $59,812.56 through a national inter-local agreement with SourcewellApproved on the Consent Agenda  Action details Not available
18-8381 122Crawler Boom Lift - EPIC Central - Holt CATAgenda ItemPurchase of one (1) JLG X600AJ - Lithium Battery Powered Compact Crawler Boom Lift from Holt CAT $153,120.00 through a national inter-local agreement with BuyBoardApproved on the Consent Agenda  Action details Not available
18-8383 123Great Southwest Nature Park Phase 1 - Pacheco KochAgenda ItemProfessional Services Contract with Pacheco Koch in the amount of $89,750 and a 5% contingency of $4,487.50, for a total cost of $94,237.50, for landscape architectural design plans and development of contract documents for the Phase 1 Great Southwest Nature ParkApproved on the Consent Agenda  Action details Not available
18-8378 124Tarrant County 9-1-1 District’s “2019 P25 Radio Interoperability Assistance ProgramResolutionResolution authorizing the City Manager to apply for funding from the Tarrant County 9-1-1 District's "2019 P25 Radio Interoperability Assistance Program" to purchase Project 25 (P25) compliant radios, system software and equipment in the estimated amount of $150,568Adopted  Action details Not available
18-8385 1252018 COs Sale 2018 COs SaleOrdinanceOrdinance authorizing the issuance of City of Grand Prairie, Texas, Combination Tax and Revenue Certificates of Obligation, Series 2018; providing for the payment of said certificates of obligation by the levy of ad valorem tax upon all taxable property within the City and a limited pledge of the net revenues of the City's combined water and wastewater system; providing the terms and conditions of such certificates of obligation and resolving other matters incident and relating to the issuance, payment, security, sale, and delivery of said certificates of obligation, including the approval and execution of a Paying Agent/Registrar Agreement and a Purchase Agreement and the approval and distribution of a Prelimary Official Statement and an Official Statement pertaining thereto; and providing an effective dateAdopted  Action details Not available
18-8382 126CO # 1 PlayGrand Adventures Phase 1 - Hill & WilkinsonOrdinanceOrdinance amending the FY 2018/2019 Capital Projects Improvement Budget; Change Order/Amendment No. 1 for Guaranteed Maximum Price contract with Hill & Wilkinson for construction of the Phase 1 PlayGrand Adventures Project, in the amount of $5,549,995 and approve a 5% construction contingency in the amount of $277,500 and approve a 5% contingency for equipment and services in the amount of $92,228, for a total of $5,919,723.Adopted  Action details Not available
18-8380 127Ordinance - Phase II Development Grand Prairie Memorial GardensOrdinanceOrdinance amending the FY 2018/2019 Cemetery Replacement Fund by appropriating $50,000 from the unobligated fund balance to fund Phase II development at Grand Prairie Memorial Gardens.Adopted  Action details Not available
18-8108 128SU180805/S180803 - Specific Use Permit/Site Plan – Oakdale and Hwy 161OrdinanceSU180805/S180803 - Specific Use Permit/Site Plan - Oakdale and Hwy. 161 (City Council District 1). Specific Use Permit and Site Plan for a 625,346 square foot Transfer and Storage Facility on 54.16 acres. John R Baugh Abst 137 Pg 65, City of Grand Prairie, Dallas County, Texas, Planned Development-39 (PD-39), within the Highway 161 Overlay District, addressed as 1000, 1113, 1317 W. Oakdale Road, portions of 1200, 1400, 1401, and 1405 W. Oakdale Road, and 2701, 2703, 2705, and 2651 Hardrock Road. (On August 6, 2018, the Planning and Zoning Commission recommended approval of this request by a vote of 7-2).AdoptedPass Action details Not available
18-8364 12990-day Moratorium of industrial buildingsOrdinanceSecond reading and Ordinance adopting a 90-day moratorium on the acceptance and processing of applications and permits for development and use of commercial property within the corporate limits of the City for industrial tilt-wall buildings designed to accommodate industrial uses, including the storage and movement of goods or freight by the utilization of heavy load vehiclesAdoptedPass Action details Not available