Please note: this meeting's minutes have not been finalized yet. Actions taken on legislation and their results are not available.

Meeting Details

Meeting Name: City Council Agenda status: Final
Meeting date/time: 5/2/2017 4:30 PM Minutes status: Draft  
Meeting location: City Hall - Briefing Room 317 College Street
Published agenda: Agenda Agenda Published minutes: Not available  
Meeting video:  
File #Ver.Agenda #NameTypeTitleActionResultAction DetailsVideo
17-6698 11Oncor BriefingPresentationElectric Outages - Presented by Buddy Bridges, Area Manager, Oncor Electric Delivery   Not available Not available
17-6697 12Matthew Road Truck Route BriefingAgenda ItemMatthew Road Truck Route - Presented by Bill Crolley, Assistant City Manager   Not available Not available
17-6676 13Library BriefingPresentationLibraries Change Communities - A Library Update - Presented by Amy Sprinkles, Marketing/Communications/Library Director   Not available Not available
17-6634 14Library Award PresentationPresentationGrand Prairie Library System - Texas Library Association "Libraries Change Communications Award for 2017" - Presented by Amy Sprinkles, Library/Communications and Marketing Director   Not available Not available
17-6678 15Rick Herold - Terry Hershey AwardPresentationRecognition of Rick Herold, Parks, Arts and Recreation Director - 2017 Terry Hershey Award for Excellence - Presented by Tom Hart, City Manager   Not available Not available
17-6731 16Eagle Scout Sean Searcey RecognitionPresentationEagle Scout Sean Searcey Recognition - Presented by Mayor Ron Jensen   Not available Not available
17-6726 174-18-2017 MinutesAgenda ItemMinutes of the April 18, 2017 Meeting   Not available Not available
17-6689 18Price Agreement for Flex Base Material from Big City Crushed Concrete ($264,000 annually)Agenda ItemPrice agreement for flex base material from Big City Crushed Concrete ($264,000 annually) for one year with the option to renew four additional one-year periods totaling $1,320,000 if all extensions are exercised and authorize the City Manager to execute the renewal options with aggregate price fluctuations of the lesser of up to $50,000 or 25% of the original maximum price so long as sufficient funding is appropriated by the City Council to satisfy the City's obligation during the renewal term(s)   Not available Not available
17-6691 19RFB 17086 - Grass/Sod ReplacemntAgenda ItemPrice agreement for grass and sod replacement from Grey Construction (up to $59,925.00 annually) for one year with the option to renew for four additional one-year periods totaling $299,625.00 if all extensions are exercised; award a secondary to Blue Sky Sod Farm, LLC (up to $58,412.50 annually) to be used only if the primary is unable to fulfill the needs of the department for one year with the option to renew for four additional one-year periods totaling $292,062.50 if all extensions are exercised, and authorize the City Manager to execute the renewal options with aggregate price fluctuations of the lesser of up to $50,000 or 25% of the original maximum price so long as sufficient funding is appropriated by the City Council to satisfy the City’s obligation during the renewal terms   Not available Not available
17-6602 110Reconstruct Bids: Lake Crest, NW 17th StAgenda ItemAward bids for the completion of two residential reconstruction projects as part of the HOME Reconstruct Program to Johnson Construction Services in the amount of $172,390   Not available Not available
17-6614 111Right of Way Acquisition - Great Southwest Parkway from Sara Jane to Mayfield RoadAgenda ItemRight-of-Way Acquisition - Great Southwest Parkway from Sara Jane to Mayfield Road   Not available Not available
17-6653 112Jelco Basketball GoalsAgenda ItemContract with Jelco Gymnasium Specialists for Arena Backstops for "The EPIC" in the amount of $77,560 through TIPS   Not available Not available
17-6660 113Amendment #1 LPAFA SH360 at Camp Wisdom, Lynn Creek Pkwy, New York and Ragland RdAgenda ItemAmendment #1 to the Local Project Advance Funding Agreement (LPAFA) with TxDOT in the amount of $46,178 for interchange improvements along SH360 Frontage Roads at Camp Wisdom Road, Lynn Creek Parkway, New York Avenue and Ragland Road.   Not available Not available
17-6684 114Parks and Recreation - Mobile Stage SL260Agenda ItemContract with Stageline Mobile Stage, Inc. in the amount of $277,165, for a mobile stage at Grand Central and special events   Not available Not available
17-6685 115CMAR - Charley Taylor Recreation CenterAgenda ItemConstruction Manager at Risk (CMAR) Contract with Modern Contractors for pre-construction services for the Charley Taylor Recreation Center in the amount of $1,000 and approve a Construction Services Fee of 2.65% to be applied to the actual approved construction costs for the Charley Taylor Recreation Center additions and renovations.   Not available Not available
17-6688 116C. Green Scaping - Landscape IrrigationAgenda ItemContract with the recommended low bid contractor, C. Greenscaping, LP, for the installation of a landscape irrigation system at the Charles V. England Training Center at a cost of $63,400; and authorize the City manager to execute change orders with aggregate price fluctuations of the lesser of up to $50,000 or 25% of the original maximum price so long as sufficient funding is appropriated by the City Council to satisfy the City's obligation for the change order   Not available Not available
17-6690 117Carruthers - ROW Mowing Contract 2017Agenda ItemContract with the recommended best value contractor, Carruthers Landscape, for Median and Right-of-Way mowing services with an estimated annual cost of $222,000 for one year with the option to renew for (4) four additional one-year periods totaling $1,110,000, if all extensions are exercised; and authorize the City Manager to execute the renewal option with aggregate price fluctuations of the lesser of up to $50,000 or $25% of the original maximum price so long as sufficient funding is appropriated by the City Council to satisfy the City's obligation during the renewal terms   Not available Not available
17-6714 218Contract with PlayGrand Adventures CorporationAgenda ItemContract with PlayGrand Adventures non-profit Corporation to allow Corporation to offer City assets to potential sponsors as part of sponsorship packages to aid in Corporation fundraising for PlayGrand Adventures Playground; Contract has a five-year term with the option to renew for three additional five-year terms   Not available Not available
17-6720 119Interlocal Agreement with DBUAgenda ItemAmendment to a mutual Interlocal Cooperation Agreement with Dallas Baptist University (DBU) that grants their police department the use of the City's Detention Center facilities and personnel, and to provide terms for enrollment and training of DBU personnel in the City's Police Academy with a renewal option of up to five (5) years   Not available Not available
17-6721 120Change Order/Amendment No. 9 with Austin Bridge and Road, LP for MacArthur Paving and Drainage ImprovementsAgenda ItemChange Order/Amendment No. 9 in the net amount of $150,000 with Austin Bridge and Road, L.P. for MacArthur Paving and Drainage Improvements   Not available Not available
17-6722 121EPIC Beverage PackageAgenda ItemContract with Pepsi for exclusive pouring rights at the EPIC, EPIC Waters, Playgrand and Grand Lawn for five years with two optional one-year renewals that includes payments to the City for the following: annual payment for pouring rights in the amount of $150,000 per year, signing bonuses of $50,000 for year one and $25,000 bonus for year six and seven, $35,000 marketing support for year one and $25,000 marketing support per year for years two through seven, and 30% share of vending machine gross revenue   Not available Not available
17-6681 122Master Inter-local with Grayson CountyResolutionResolution authorizing the City Manager to execute a master inter-local purchasing agreement between the City of Grand Prairie and Grayson County, Texas   Not available Not available
17-6696 123c/o 8 w/Lee Lewis Construction for modifications at Arkansas Lane for the EPIC site; Ratification of funding for Change Order/Amendment No. 7OrdinanceOrdinance amending the FY 2016/17 Capital Improvement Project Budget; Change Order/Amendment No. 8 with Lee Lewis Construction, Inc. for Epic and Epic Waters in the amount of $252,377 for low voltage/fiber pathway, domestic water sub-meter, revised retaining wall detail at safety walls, credit for eliminated HVAC pumps, 8” domestic water line stop, Oncor service for site amenities and additional construction testing; and ratification of change of funding source on Change Order/Amendment No. 7   Not available Not available
17-6724 124Ordinance; Additional sidewalk funding for the current fiscal year (2017) in the amount $150,000 and guard rails in the amount of $100,000OrdinanceOrdinance amending the FY 2016/2017 Capital Improvement Projects Budget; Provide additional sidewalk funding in the amount of $150,000 and guard rail repair funding in the amount of $100,000 for the current fiscal year (2017) for a total request of $250,000 from the unobligated fund balance of Street Capital Projects Fund   Not available Not available
17-6709 125Change Order/Amendment No. 2 for engineering and surveying services contract with KSA Engineers for Waterwood Drive Extension at the Epic from Arkansas Lane to Warrior Trail, Drainage, Water and Wastewater ImprovementsOrdinanceOrdinance amending the FY 2016/2017 Capital Improvement Projects Budget; Change Order/Amendment No. 2 for engineering and surveying services contract with KSA Engineers, Inc. for Waterwood Drive Extension from Arkansas Lane to north of Warrior Trail, for Drainage, Water and Wastewater Improvements in the total amount of $15,000   Not available Not available
17-6695 126Ordinance; Change Order/Amendment No. 2 w/SYB Construction for Clean Water State Revoling Fund (CWSRF) Wastewater Rehabilitation projectOrdinanceOrdinance amending the FY 2016/2017 Capital Improvements Projects Budget; Change Order/Amendment No. 2 with SYB Construction in the net amount of $166,791.55 for Clean Water State Revolving Fund (CWSRF) Wastewater Rehabilitation project   Not available Not available
17-6693 127Ordinance; Award Contract to Lemco Construction Services LP in the amount of $195,000 for security upgrades to the Public Safety Building and Auto Pound, and authorize a 5% contingency of $9,750 for a total project cost of $204,750.00OrdinanceOrdinance amending the FY 2016/2017 Capital Improvement Projects Budget; award contract to Lemco Construction Services L.P. in the amount of $195,000 for security upgrades to the Public Safety Building and Auto Pound, and authorize a 5% contingency of $9,750 for a total project cost of $204,750   Not available Not available
17-6686 128Standards of Care - Summer Camp 2015OrdinancePublic Hearing and Standards of Care Ordinance for 2017 After School Programs and Summer Camps   Not available Not available