Meeting Name: City Council Agenda status: Final
Meeting date/time: 8/1/2017 4:30 PM Minutes status: Final  
Meeting location: City Hall - Briefing Room 317 College Street
Published agenda: Agenda Agenda Published minutes: Not available  
Meeting video:  
File #Ver.Agenda #NameTypeTitleActionResultAction DetailsVideo
17-7002 11Fiscal Year 18 BudgetPresentationFiscal Year 18 Budget - Presented by Kathleen Mercer, Budget DirectorPresented  Action details Not available
17-6873 12Epic Waters UpdatePresentationUpdate on Epic Waters - Presented by Rick Coleman, Executive Vice President, American Resort ManagementPostpone  Action details Not available
17-6885 13Recognition of High School InternsPresentationRecognition of students in the Youth in Public Service & Leadership Program - Presented by May Shen, Volunteer CoordinatorPresented  Action details Not available
17-7001 14Life Jacket InitiativePresentationLife Jacket Initiative - Presented by Erica Paige, Assistant to Mayor & City ManagerPostpone  Action details Not available
17-7003 15July 18, 2017 Council MinutesAgenda ItemMinutes of the July 18, 2017 Council MeetingApproved on the Consent Agenda  Action details Not available
17-6963 16Ellis County ILA - FDPAgenda ItemInterlocal Cooperation Agreement between Ellis County and Grand Prairie for floodplain development permits in the City's Extraterritorial Jurisdiction (ETJ)Approved on the Consent Agenda  Action details Not available
17-6967 17Purchase of Generator 125-149 KVA (towable generator)Agenda ItemPurchase of Generator 125-149 KVA from United Rentals at a cost of $59,633 through a national inter-local agreement with Texas Multiple Award Schedule (TXMAS) SmartbuyApproved on the Consent Agenda  Action details Not available
17-6970 28Weaver, LLP FY17 Auditing servicesAgenda ItemProfessional Services Contract for auditing services with Weaver, LLP, in an estimated annual amount of $165,500.00 for Fiscal Year 2017, and authorize the City Manager to approve up to four one-year term renewal options, as long as the Council appropriates funds. The total amount estimated to be paid to the vendor if all renewal options are executed shall not exceed $827,500.00 as long as the Council appropriates funds and the total cost of this contract does not increase by $50,000.00.Approved on the Consent Agenda  Action details Not available
17-6972 19The Epic Library MachineAgenda ItemAuthorize the City Manager to enter into contract with D-Tech for purchase of a library book vending machine to go in the lobby of the Epic $124,500.00. This contract will be for the initial purchase, setup, and installation of the vending machine including annual support for the first term, with four additional one-year term renewal options for future annual support services; Authorize the City Manager to execute the renewal options with aggregate price fluctuations of the lesser of up to $50,000 or 25% of the original maximum price so long as sufficient funding is appropriated by the City Council to satisfy the City’s obligation during the renewal terms.Approved on the Consent Agenda  Action details Not available
17-6973 110CysonAgenda ItemContract renewal with monetary increase with Cyson Technology Group for network cable installation services in the increased annual amount of $93,750.00.Approved on the Consent Agenda  Action details Not available
17-6975 111Westchester PID - Contract with Finesse Construction, LLC for Monument Construction in the amount of $163,502.56Agenda ItemContract with Finesse Construction, LLC for Monument Construction in the amount of $163,502.56 - Westchester PID (Council District 6)Approved on the Consent Agenda  Action details Not available
17-6978 112Amendment/Change Order No. 4 with Kimley-Horn for design of GSW from Mayfield to I20Agenda ItemAmendment (Change order) No.4 to professional engineering and surveying services contract with Kimley-Horn and Associates for Design of Great Southwest Parkway from Mayfield Road to IH-20 Improvement in the total amount of $58,929Approved on the Consent Agenda  Action details Not available
17-6983 113Change Order/Amendment No. 5 to Engineering Professional Services contract with Halff for GSW, Marshall and RobinsonAgenda ItemCottonwood Creek culvert improvements at Great Southwest Parkway, Marshall Drive and Robinson Contract Amendment/Change Order No. 5 to Engineering Professional Consultant Services contract with Halff Associates, Inc.in the amount of $139,744.00Approved on the Consent Agenda  Action details Not available
17-6985 114TRE Interlocal Agreement - FYs 14-16Agenda ItemInterlocal Agreement with Trinity Railway Express (TRE) for FY 2017 and payment of Grand Prairie's portion of the operating cost in the amount of $120,607Approved on the Consent Agenda  Action details Not available
17-6986 115Change Order/Amendment No. 12 with Austin Bridge and Road, LP for MacArthur Paving and Drainage ImprovementsAgenda ItemChange Order/Amendment No. 12 in the net amount of $153,528.66 with Austin Bridge and Road, L.P. for MacArthur Paving and Drainage ImprovementsApproved on the Consent Agenda  Action details Not available
17-6984 116Ordinance; Change Order No. 6 for Construction contract with Jackson Construction for I-30 Frontage RoadsOrdinanceOrdinance amending the FY 2016/2017 Capital Improvement Projects Budget; Change Order/Amendment No.6 with Jackson Construction LTD for I-30 Frontage Road Utility Relocations (from NW 7th St. to Belt Line Rd.) in the net amount of $137,198Adopted  Action details Not available
17-6977 117Ratification; Change Order No. 5 for Construction contract with Jackson Construction for I-30 Frontage RoadsOrdinanceOrdinance amending the FY 2016/2017 Capital Improvement Projects Budget; Ratification of Change Order/Amendment No.5 with Jackson Construction LTD for I-30 Frontage Road Utility Relocations (from NW 7th St. to Belt Line Rd.) in the amount of $162,129Adopted  Action details Not available
17-6974 118Ordinance amending the FY 2016/2017 Capital Improvement Projects Budget; contract with Motorola to replace the radio tower in the amount of $2,074,373.44, 5% contingency of $103,719, and $300,000 to cover additional fiber, equipment and installtion, for aOrdinanceOrdinance amending the FY 2016/2017 Capital Improvement Projects Budget; contract with Motorola Solutions, Inc. to replace the radio tower in the amount of $2,074,373.44 through a national inter-local agreement with HGAC, 5% contingency of $103,719.00; additionally $300,000.00 will be transferred and appropriated towards future procurement of additional fiber, equipment, installation and additional expenses (subject to applicable State and Local procurement laws).AdoptedPass Action details Not available
17-6971 119Inception LighingOrdinanceOrdinance amending the FY 2016/2017 Capital Improvement Budget; and authorize the City Manager to purchase lighting and installation for the City Hall complex buildings from Inception Lighting in the amount of $112,725.00 through a national inter-local contract with TIPS-USA.Adopted  Action details Not available
17-6980 120Ordinance; Construction Contract with McMahon Contracting for Drainage Improvements @ Cottonwood Creek Culvert/GSW and Oakdale Road Culvert ImprovementsOrdinanceOrdinance amending the FY 2016/2017 Capital Improvement Projects Budget; construction contract with McMahon Contracting, L.P. for Drainage Improvements (#Y1118): Section 1-Cottonwood Creek Culvert Improvements at Great Southwest Parkway Section 2 Oakdale Road Culvert Improvements, in the total amount of $ 1,320,917.08; material testing with Reed Engineering in the amount of $19,802.75; in-house engineering in the amount of $66,045.85; and 5% construction contract contingency in the amount of $66,045.85; for a total project cost of $1,472,811.53Adopted  Action details Not available
17-6968 121Ordinance Amending Sections of the City of Grand Prairie Code of Ordinances by adopting the 2017 National Electrical CodeOrdinanceOrdinance amending sections of the City of Grand Prairie Code of Ordinances by adopting the 2017 National Electrical Code and modifying building permit feesAdopted  Action details Not available
17-6979 122Ordinance amending Schedule III of the Traffic Register by updating school zone effective times for all elementary school zones within the City of Grand Prairie to align with their afternoon bell times.OrdinanceOrdinance amending Schedule III of the Traffic Register by updating school zone effective times for all elementary school zones within the City of Grand Prairie to align with their afternoon bell times.Adopted  Action details Not available
17-6964 123Ordinance amending the FY 2016/2017 Hotel Motel Tax Fund and Hotel Motel Building Fund; Authorize the City Manager to enter into contract for repairs to the historic Bowles home, gazebo, barn and windmill shedOrdinanceOrdinance amending the FY 2016/2017 Hotel Motel Tax Fund and Hotel Motel Building Fund; Authorize the City Manager to enter into contract with Johnson Construction Services for repairs to the historic Bowles Home, gazebo, barn and windmill shed in the amount of $43,000.Adopted  Action details Not available
17-6961 124Ordinance amending the FY 2016/2017 Capital Improvement Projects Budget; authorize the City Manager to enter into contract with The Décor Group for the purchase of a 34’ Christmas tree and ornaments for $48,773.87OrdinanceOrdinance amending the FY 2016/2017 Capital Improvement Projects Budget; authorize the City Manager to enter into contract with The Décor Group for the purchase of a 34’ Christmas tree and ornaments for $48,773.87Adopted  Action details Not available
17-6679 125Ordinance providing for a petition in lieu of filing feeOrdinanceOrdinance amending the Code of Ordinances, Chapter 2 "Administration," Section 2-4 "Candidate Filing Fees" to provide for an alternative to file a petition in lieu of a filing feeAdopted  Action details Not available
17-6991 126Ordinance; Palace Parkway Extension Funding RequestOrdinanceOrdinance amending the FY 2016/2017 Capital Improvement Project Fund; Additional funding request for an agreement with Miami Partners LLC and Highway I-30 Investors LLC; dedicating rights of way and easements and constructing a Palace Parkway extension in the amount of $300,610Adopted  Action details Not available
17-6951 127Ordinance; Construction Contract for Central Park Irrigation WellOrdinanceOrdinance amending the FY 2016/2017 Capital Improvement Projects Budget and the Park Venue Fund; Construction contract to Layne in the base bid amount of $1,198,814.00 and add alternate #2 in the amount of $84,329.00 for a total construction contract amount of $1,283,143.00 for the construction of an irrigation well at Central Park; Material testing with Alliance Geotechnical Group in the amount of $6,040; 5% contract contingency in the amount of $64,157; In-house engineering in the amount of $64,157 for a total project cost of $1,417,497.00Adopted  Action details Not available
17-6995 128Reimbursement Resolution for water wellResolutionResolution declaring expectation to reimburse expenditures with proceeds of future debt for the acquisition and installation of a water well related to park improvements.Adopted  Action details Not available
17-6987 129Resolution denying ONCOR Electric's Application to Change Rates FilingResolutionResolution denying ONCOR Electric's Application to Change Rates FilingAdopted  Action details Not available
17-6990 230FLEX-N-GATE 380 AgreementResolutionResolution granting 380 Agreement for Economic Development Incentives with Flex-N-Gate Texas LLC; granting a 75% rebate on ad valorem real estate and business personal property improvements for nine yearsAdopted  Action details Not available
17-6982 131Palace Parkway ExtensionResolutionResolution entering into an agreement with Miami Partners LLC and Highway I-30 Investors LLC; dedicating rights of way and easements and constructing a Palace Parkway extensionAdopted  Action details Not available
17-6993 132Reimbursement Resolution for Radio TowerResolutionResolution declaring expectation to reimburse expenditures with proceeds of future debt to replace the radio tower and move it from the current location near the service center to the higher elevation near fire station 3.Adopted  Action details Not available
17-6988 233SA170701 – ROW Abandonment – 212 N.E. 6th StreetOrdinanceConduct a public hearing and consider an ordinance authorizing the abandonment of an unneeded portion of the 200 block of Northeast 6th StreetAdoptedPass Action details Not available
17-6981 1342017 Proposed Tax RateAgenda ItemPlace a proposal on the September 19, 2017 agenda to adopt a 2017 proposed tax rate of $0.00669998/$100 valuation, and, call two public hearings on a tax rate that exceeds the effective tax rate for August 15, 2017 and September 5, 2017.ApprovedPass Action details Not available
17-6910 135Public Hearing and Resolution - TransitResolutionPublic hearing regarding the FY 2018 Transit Grant Application for "The Grand Connection" and approval of a Resolution authorizing the City Manager to submit Fiscal Year 2018 grant application with the Federal Transit Administration (FTA) for $345,891, North Central Texas Council of Governments (NCTCOG) for $262,000 and the Texas Department of Transportation (TXDOT) for $170,584AdoptedPass Action details Not available
17-6940 136GSW Park Site ResolutionResolutionPublic hearing and resolution in support of a Texas Parks and Wildlife grant application for park property at the former site of the Great Southwest Golf Course (tabled at the August 1, 2017 meeting)TabledPass Action details Not available
17-7007 137Annual Board and Commission AppointmentsAgenda ItemAnnual Board and Commission AppointmentsApprovedPass Action details Not available